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Registrar General’s Department
Registry
Chief Accountant
Category: Accounting
Description:
* Grade 3
  • To direct the recording of accurate transactions and ensure complete and timely financial statements are prepared.
  • Chart of accounts prepared and maintained.
  • Accounts reconciled.
  • Financial schedules prepared.
  • Complete and accurate sub-ledgers and ledgers provided.
  • Financial statements produced.
  • Accurate accounts and reports are produced within required timescales and in accordance with Agency financial policies and procedures.
  • Staff is competent and motivated to achieve stipulated targets.
  • Confidentiality and integrity are exercised.
  • Design clear coding systems for the recording of capital and revenue expenditure through the mechanism of a chart of accounts.
  • Review and authorise all journal entries.
  • Ensure the accuracy and completeness of all accounting records.
  • Submit statutory returns on a monthly basis.
  • Provide supervision and direction for the accounting staff.
  • Report to the Director of Finance and Administration on all accounting areas.
  • Ensure the custody of all assets.
  • Review and authorise all edit reports and payroll accounts.
  • Review the monthly payroll summary to ensure the payments year to date balances and deductions are accurate.
  • Supervise the maintenance of payroll records to ensure accuracy and completeness and review the relevant reports and documents for accuracy and proper authorisation and initial accordingly.
  • Undertake personnel and administrative duties including recruitment training, discipline, staff appraisal for Department staff in accordance with the Agency’s policies and procedures.
  • Produce Financial Statements on a monthly basis.
  • Prepare accurate audit schedules and updated monthly
  • Ensure the smooth running of the financial accounting system and liase with the external consultant where necessary.
  • Visit Regional Offices to ensure that cash disbursements relating to refunds and petty cash are issued in accordance with Financial Accounting and Audit Act (FAA Act) monthly
  • Visit Regional Officers to inform on and ensure that Cost Savings initiatives are followed.
  • Liaise with the banks regarding updates to the Agency’s Bank account.
  • Perform other related duties as assigned from time to time by the Finance and Administration Director.
  • Authorise petty cash floats and purchase orders.
  • Review and sign cheque disbursements within specified limit.
  • Review and implement accounting procedures.
  • Access confidential information within the scope of the job and deny access of this information to unauthorised personnel.
  • Recommend staff leave.
  • Take disciplinary action in accordance with the Agency’s HR policies and procedures.
Qualifications:
  • BSc. Accounting/ACCA Level II or equivalent qualification/training.
  • Three (3) years’ accounting experience including one (1) year at a supervisory level.
  • Excellent knowledge of financial and accounting principles and practices.
  • Working knowledge of relevant computer applications.
  • Excellent time management skills.
  • Good communication skills.
  • Detail conscious.
  • Confidentiality and Integrity exercised.
  • Working knowledge of at least one Accounting Package (Great Plains Dynamics, ACCPAC, Oracle Financials, Solomon, Macola, Platinum etc.)
Deadline: December 12, 2012

Contact Information
Name: N/A
Address: STRICTLY PRIVATE AND CONFIDENTIAL
Chief Accountant Selection
c/o Human Resource Manager
Registrar General’s Department
Twickenham Park
St. Catherine
Email: N/A
Telephone: N/A
Fax: N/A

Ad Post Date: 2012-12-06

 

 

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