REDACTED 2 - IC Petrojam Investigation - Recruitment and Parties October 18, 2019 final

Page 72 of 486 Petrojam Limited Integrity Commission October 2019 there is a decision to be made -- and let me use the recruitment since we are on this -- if it is that we don't find a suitable candidate for whatever reason, then I have to now liaise and bring that to the attention of the General Manager as to why it is that we one, we don't have a -- the candidate rejected and two, if it is that we should go out to market. Do we pose an offer to the second person or not; or if the Panel has said -- because a lot of times the Panel will indicate something and that forms part of the recruitment document. So it's not left up to me to decide. Q Thank you for the caution. My question really was whether or not it is documented. Can we go back to look at what took place outside of just recalling from your memory. A No, it's not documented. Q And finally on this topic, in terms of determining the persons who will form a part of interview panels or shortlisting of candidates, how is that procedure administered? A So let me speak to the shortlisting. The shortlisting of candidates primarily is the HR Officer's responsibility. Q That's Miss Stanford and Ellis? A Miss Ellis, Mrs. Ellis. And the second one was -- what was the second part of the question? Q Shortlisting and determining the Panel for - A Right. And the determination of the Panel is a discussion with the HR Officer and the Department Head. Q That is the process that you inherited or is it the process that you have started since becoming HR Manager?