REDACTED -IC Petrojam Investigation - Donations October 2019 final

Page 31 of 215 Petrojam Limited Integrity Commission October 2019 the amount of the contribution if accepted. A recommendation will then be made to the Managing Director for his approval. d) If accepted, the Personnel Assistant will prepare the required disbursement voucher, collect the cheque and forward it, with the appropriate cover letter, to the recipient organization. Note: cheques must not be made payable to individuals. They must be made payable to the recipient organization or the provider of the determined goods and services . e) Where appropriate, arrangements will be made with our PR consultant for Media coverage. f) For equipment, goods and services, the necessary arrangements will be made with the relevant Department Manager and the provider of the goods and services. The value of the goods and services are to be recorded and accounted for. g) The HR&D Department will establish and maintain the necessary control Matrix. The Accounting department will also maintain the appropriate accounting record...” 3 Limits of Authority for Approval of Donations Petrojam Limited also has in place a “ Limits of Authority ” Policy which was approved by the Board of Directors on June 19, 2013. The document details an “ Authorization Chart – US$”, created October 2004, and modified February 2013. The chart was approved by Mr. Winston Watson, General Manager, and modified by Ms. Carlene Evans, Acting Chief Financial Officer. 3 Petrojam Limited Policy/Procedure Manual – HRD