REDACTED 2 - IC Petrojam Investigation - Recruitment and Parties October 18, 2019 final

Page 69 of 486 Petrojam Limited Integrity Commission October 2019 know those are deemed as short term. So if persons are going off on leave or maternity or so we sometimes get references from internal members to say I know that somebody has worked here prior and we would request that -- usually the name is a proffered or given and we consider it. Other than that if it's a- if it forms part of the Establishment then it goes to the Ministry of Finance for -- so we prepare that submission and we send with the requisite justification to the Ministry of Finance for approval. Q And going forward once it's approved by the Ministry? A So once it's approved and it comes back then we continue the cycle, the recruitment cycle. We send out the ads. We get the responses either hard, electronic or otherwise. We shortlist - there is a shortlist done by the officer. Q Could you pause one second. So you send out the ad and whose responsibility would it be to prepare the advertisement for that? A Usually the HR officer does that. Q Either Miss Stanford or Ellis? A Right. Let me just pause to indicate that a lot of times we don't start from scratch so if -- like I said if it's a position that's on the Establishment already we might have gone out prior to that, so when it's being done we have the involvement or the collaboration with the Manager, just to see if there is any change. If this is what it is we look at it and we sign it off and then the HR officer uploads it or sends it out for publication. So we don't necessarily generate an new JAD.